Time Management

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Time Management Exercise

  • Imagine that you are shipwrecked on a desert island.
  • Here is a list of survival items that are on the beach (rope, plastic bottles, matches, paper, stones, handbags, sticks, flag, safety jacket, cellphone, flashlight etc.)
  • Choose the five most useful items to save before the rest are washed out to sea.
  • Discussion
  • Time management is the process of planning and controlling how much time to spend on specific activities.
  • Good time management enables an individual to complete more tasks in a shorter period of time, lowers stress, and leads to career success.
  • Time management skills include a variety of skills that will help you manage your time well

Characteristics of Time Management

  • Planning with deadlines.
  • Prioritizing activities.
  • Involve and delegate.
  • Refuse interrupting unproductive additional activities.
  • Periodical reviews.
  • Feedback.

Time Management Skills

  • Good time management allows you to accomplish more in a shorter period of time,
    • Leads to more free time,
    • which lets you take advantage of learning opportunities, lowers your stress,
    • and helps you focus,
    • which leads to more career success. Each benefit of time management improves another aspect of your life.
  • Organization
    • Staying organized can help you maintain a clear picture of what you need to complete and when.
    • It means maintaining an up-to-date calendar, being able to locate certain documents easily, having a tidy environment and taking detailed, diligent notes.
  • Communication
    • Developing strong communication skills can allow you to make your plans and goals clear to people you work with.
    • It also allows you to delegate, which lets you focus on completing the most important, relevant tasks that align with your goals.
  • Prioritization
    • Assessing each of your responsibilities for priority is key in being a good time manager.
    • There are many ways to prioritize what you need to accomplish.
    • You might decide to complete fast, simple items followed by longer, more involved ones.
    • Alternatively, you might prioritize your tasks starting with the most time-sensitive, or a combination of both.
    • A fundamental part of time management is planning. Being efficient in planning out your day, meetings and how you will accomplish things will help you stick to your schedule.
  • Goal-setting
    • This is the first step to becoming a good time manager.
    • Goal-setting allows you to clearly understand your end goal and what exactly you need to prioritize to accomplish it.
  • Delegation
    • Being a good time manager means only completing work that will help you and your company accomplish goals.
    • While this skill is most often done by managers, you can also practice delegating tasks if you are managing a project.
  • Stress management.
    • When practicing good time management, you should also be attentive to your mental health.
    • Handling stress in a positive way can help you stay motivated and perform well when going through your schedule.
    • Include small breaks throughout your day, or by rewarding yourself in small ways as you accomplish tasks.

Time Management Matrix